Main Duties and Key Responsibilities:
- Plan and manage all logistical aspects of the event and exhibition, including the preparation of documents for government license applications. Work with PE, LEW, SFA, and others for the endorsement process before events commence.
- Acquire a comprehensive grasp of health and safety principles and ensure that all parties involved in the event adhere to them.
- Coordinate with internal teams, vendors/contractors, and exhibitors/sponsors to ensure smooth operations and timely execution.
- Source vendors and suppliers for materials and samples for event use.
- Review vendors' and suppliers’ project deliverables to ensure they meet quality standards.
- Manage the operations budget, including forecasting, purchasing of on-ground logistics and tracking expenses.
- Work with vendors/contractors to prepare production timelines, setup, and dismantling schedules.
- Serve as the main person in-charge of event setup, teardown, and on-site operations throughout the event duration.
- Manage on-ground feedback from vendors, contractors, and exhibitors.
- Manage the takeover and handover of venues from partner/contractors.
- Able to utilise event registration platforms and digital tools to manage attendee data, streamline processes, and generate reports. Stay updated on latest technology trends to improve efficiency and event experience.
- Undertake any ad-hoc tasks required as and when assigned.
Requirements:
- Should possess a Degree in related fields
- At least 3 years of total event management experience
- Excellent verbal and written communication skills
- Able to multi-task and work within tight deadlines with good organisational skills and strong follow-up discipline
- Strong interpersonal communication and cross-group collaboration skills
- Exhibits a proactive stance, driven by self-motivation, meticulous attention to detail, and a customer-centric approach