Receptionist (Central)

Job Responsibilities

• Reception & Visitor Management: Greet and assist visitors in person and handle incoming calls professionally. Manage visitor registration and ensure compliance with security protocols. Maintain a tidy and organized reception area at all times.
• Mailroom & Courier Management: Retrieve from letterbox, Receive, sort, and distribute mail and courier packages promptly. Coordinate outgoing shipments and liaise with courier service providers.  
• Security Administration: Manage access control systems (e.g., card access, visitor logs, facial recognition). Ensure accurate record-keeping for security compliance.
• Office Records & Asset Management: Maintain and update manuals and records of office assets. Support audits and inventory checks as required.
• Meeting Room Management: Assist with room bookings when employees are unable to do so. Ensure meeting rooms are stocked with necessary supplies (drinks, snacks, tissues, etc.).
• Office Supplies & Consumables: Monitor and replenish office consumables (stationery, pantry supplies, first aid kits). Coordinate procurement to prevent service disruptions.
• Facilities Coordination: Act as site contact for maintenance and repair work. Oversee and coordinate vendors for building maintenance eg apply for Landlord’’s Permit to Work on behalf of Client, escort landscaper on bi-weekly maintenance, escort ad hoc and monthly pest control services.
• Hospitality Services: Prepare, serve, and clear refreshments for guests and during meetings as required.
• Event Support: Assist Client in organizing and coordinating office events.
• Cleaning Services:   Coordinate and supervise 1 cleaner onsite
• Monthly Invoice Processing:   Matching invoice(s) against delivery order and submit via internal OA system (need to populate/enter the required information) for finance verification and payment.   Training will be provided by.
• Administrative Support: Perform other ad-hoc administrative duties as assigned.

Job Requirement

• Minimum 3-5 years of experience in a receptionist or administrative role.
• Strong communication and interpersonal skills.
• Proficient in MS Office and office management system.
• Ability to multitask and prioritize in a fast-paced environment.
• Knowledge of security and visitor management systems is an advantage.