Personal Assistant [West / PERM]

We are seeking a highly organised and analytical individual to join the Dean’s Office as a Personal Assistant & Operations.

Reporting directly to senior leadership, this role provides coordination and analytical support to ensure the smooth functioning of the office. You will work closely with academic leaders, faculty members, and corporate services teams to support governance, operations, and key initiatives.

Key Responsibilities

• Provide secretariat support for leadership meetings, including preparation of materials, minute-taking, and tracking follow-up actions
• Conduct research and benchmarking on trends within the higher education landscape and academic programmes
• Collect, consolidate, and analyse data to support leadership discussions and strategic planning
• Support grant administration, including tracking timelines, coordinating documentation, and liaising with stakeholders
• Coordinate operational matters and ensure alignment with internal policies and procedures
• Support governance processes through proper documentation and coordination of submissions
• Liaise with internal stakeholders to facilitate implementation of initiatives and administrative matters
• Coordinate engagements and visits involving senior leadership and external partners
• Support knowledge management initiatives and process improvement efforts

Job Requirements:

• At least 5–7 years of relevant experience in administration, project coordination or institutional support roles

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec ‘s Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:

Contact you about potential opportunities.

Delete personal data as it is not required at this application stage.

All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Lua Zhi Chin (Jeanette) - R1873831

ScienTec Consulting Pte Ltd – 11C5781