IT Project Admin

Administrative Support

• Provide comprehensive administrative support including document preparation, filing, records management, and data entry.

• Maintain and update internal systems, databases, and trackers to ensure accuracy and proper documentation.

• Manage departmental correspondence, emails, and phone enquiries in a timely and professional manner.

• Support procurement activities such as sourcing quotations, raising purchase requests, and tracking invoices in accordance with public sector guidelines.

Personal Assistant Support

• Manage calendars, appointments, and scheduling for senior management.

• Coordinate internal and external meetings, including meeting logistics, preparation of materials, and visitor arrangements.

• Assist with travel arrangements and claims (where applicable), ensuring compliance with organisational policies.

• Serve as a key liaison between senior management and internal/external stakeholders.

Coordination & Secretariat Support

• Coordinate meetings by preparing agendas, taking minutes, and tracking follow-up actions.

• Liaise with internal departments, public agencies, and vendors to facilitate administrative matters.

• Assist in preparing reports, presentations, and briefing materials.

• Support the organisation of events, workshops, and official engagements.

Governance & Compliance

• Ensure administrative processes adhere to public sector policies, governance standards, and records management requirements.

  Handle sensitive and confidential information with discretion and professionalism.
  

  Requirements

  Diploma in Business Administration, Public Administration, or a related discipline.

  At least 2 years of relevant experience in administrative, secretariat, or personal assistant support roles.

  Strong organisational and coordination skills with the ability to manage multiple tasks and priorities.

  Good written and verbal communication skills, with the ability to liaise with internal and external stakeholders professionally.

  Proficient in Microsoft Office applications (e.g. Word, Excel, PowerPoint) and comfortable using internal systems and databases.

  Meticulous, dependable, and able to handle sensitive information with discretion.
  

  Interested candidates may apply via email to [email protected](indicating Job ID J65256 for faster processing). All job applications will be processed with strict confidence and only shortlisted candidates will be contacted.

  Coen Tay Zhi Xuan (R1989334)

  ScienTec Consulting Pte Ltd (ScienTec Personnel) -11C5781