Position Overview
The Food & Beverage Admin Executive is responsible for providing secretarial, administrative and logistical support to the Director of Food & Beverage. The individual will be required to analyse and work with financial numbers related to Food & Beverage departments.
The Role
Food & Beverage Coordination
- Provide administrative support and prepare business communications for Director of Food & Beverage
- Provides administrative oversight and ensures accuracy on all outlet schedules and support the Director of F&B in managing payroll on a weekly basis including casual staffing
- Prepare correspondence, presentation deck and daily reports
- Monitor, screen, respond to and distribute incoming communications and correspondences
- Handle enquires and follow up on menu requests
- Organizing and maintaining files and records
- Planning and scheduling meetings and appointments
- Record, transcribe and distribute minutes of meetings
- File and retrieve documents, records and reports
- Arrange and co-ordinate meetings and Food & Beverage promotion events
- Review operating practices and implement improvements where necessary
- Provide guidance and assistance to all Food & Beverage colleagues on such reimbursements and submission procedure
- Negotiate contracts with vendors for Food & Beverage
- Assist in budgeting and forecasting for Food & Beverage
- Monitor stock levels and order supplies in Food & Beverage
departments
- Assist with raising and tracking purchase requisitions
- Assist with invoice processing to ensure each invoice is properly documented and approved
Talent Profile
- Minimum Diploma qualification
- Minimum 1 year experience in Food & Beverage administration or operations
- Knowledge of food and beverage, local health and safety regulations and HACCP
- Strong organizational and problem-solving skills
- Ability to multi-task and prioritize tasks