Executive Assistant

Position Summary

We are seeking a highly organized, proactive, and adaptable Executive Assistant to provide high-level administrative and strategic support to senior leadership. The Executive Assistant will manage schedules, communications, and key operational tasks while ensuring efficiency, confidentiality, and seamless daily operations.

This role requires exceptional judgment, strong communication skills, and the ability to anticipate needs in a fast-paced environment.

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Key Responsibilities

Executive Support

• Manage complex calendars, meetings, and appointments
• Coordinate domestic and international travel arrangements
• Prepare meeting agendas, presentations, reports, and briefing materials
• Screen and prioritize incoming communications
• Track action items and ensure timely follow-ups

Operational & Administrative Support

• Assist in project coordination and cross-department communication
• Maintain confidential records and documentation
• Handle expense reports, invoices, and basic budget tracking
• Support CEO and CEO’s team

Communication & Liaison

• Serve as a primary point of contact between the executive and internal/external stakeholders
• Draft correspondence, emails, and official communications
• Build and maintain strong relationships with partners, clients, and vendors

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Qualifications

• Bachelor’s degree in Business Administration, Hospitality, Communications, or related field (preferred)
• 3–5+ years of experience supporting C-level or senior executives
• Exceptional organizational and time-management skills
• High level of discretion and professionalism
• Strong written and verbal communication skills
• Proficiency in Microsoft Office / Google Workspace
• Ability to multitask and work independently

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Core Competencies

• Strategic thinking
• Problem-solving mindset
• Attention to detail
• Emotional intelligence
• Adaptability and resilience
• Strong sense of ownership

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Work Environment

• Fast-paced and dynamic
• Requires flexibility outside normal business hours