(UP $2.8K) Receptionist (Harbourfront & Kent Ridge)

Job Details:

• Location: Harbourfront & Kent Ridge (need to rotate)

• Working hrs: Mon to Fri 830am to 530pm

• 1 year contract
  

Job Scope:

1. Goods in / out

• Logging goods in upon receiving deliveries and follow up with recipients

• Arrange for courier pickups (import/export/local/third party/pallets)

• Ensure forms are filled in before arranging for courier (courier form, commercial invoice, packing list)

1. Courier form

• Joint effort with SEA Receptionist to handle courier related queries using SEA courier request distribution list

• Updating and maintenance of courier form master list (i.e., requestors changing cost centres, bugs/errors on courier form)

• Assisting courier accounts with overdue payment

1. New Hires / Leavers

• Issuance of new joiner pack / Leavers to sign off for locker clearance  

• Updating of locker master file for new hires / leavers

1. Stationery / Pantry

• Replenish stationery as and when necessary

• Maintain stock count, purchase of stationery when stock is low

1. Catering

• Liaise with vendor for escort/servicing schedule for vending/coffee machines

• Update and maintain meal coupon system / QR code master file   

• Account for meal coupon data and meal consumption take-up rate

• Liaise with canteen vendor on payment / invoices

1. Waste Management

• Liaise with vendor on collection schedule

• Updating hazardous waste disposal data after collection

• Online submission to NEA

• Maintain submission records/collection notes/disposal certificates

1. Employee Shuttle

• Liaise with internal stakeholders on the communications for regular employee shuttle

• Liaise with vendor on transportation scope/schedule

1. Letters / Mail

• Collection of letters from mailbox

• Sorting and distribution of mail on a weekly basis

1. General

• Provide basic and accurate information in-person / teams / email of general enquiries

• Welcome guests / direct to seating area

• Notify company personnel of visitor’s arrival

1. Any ad-hoc duties as needed
   

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