Administrative Executive (Academic)

Summary

The Administrative Executive reports to the Academic Directors and is entrusted with delivering extensive administrative and secretarial support across the whole school.

Responsibilities

• Serves as the primary point of contact for the Academic Directors.

• Handles incoming calls.

• Maintains and monitors daily student attendance records.

• Coordinates student early departures.

• Collaborates with relevant departments to manage new student registrations and leavers.

• Enters student data into learning and administrative platforms as needed.

• Manages incoming mail distribution to faculty and staff.

• Coordinates students' insurance claims.

• Coordinates lunch-related matters and addresses bus-related concerns .

• Communicates timely student information changes.

• Ensures the respective department is promptly informed about updates to information.

• Collaborates with respective department to upload ISA results and student certificates into system.

• Assists in planning and organizing events.

• Manages purchase requisition form and petty cash reimbursements necessary paperwork before submission.

• Ensures substitute teachers' timesheets claims are endorsed before submission.

• Ensures up-to-date and appropriately displayed notices on the display board.

• Provides language assistance for students, parents, and guardians who may require communication support in languages other than their primary language, ensuring effective and respectful communication.

• Performs other ad-hoc duties as assigned by the Academic Directors.

Requirements

• A Diploma or higher degree in any field, or a secretarial qualification, is required.

• Prior experience working in an educational environment would be beneficial.

• Effective organizational and interpersonal skills are important for successful communication with parents, students, and teachers.

• Capable of engaging with individuals from diverse linguistic backgrounds.

• Bilingual proficiency is a plus for improved communication with those who speak languages other than the primary language.

• A collaborative team player who is comfortable working in proximity to children.

Location

21 Preston Road (Company transport provided at Queenstown MRT station)

Working Schedule

Mon-Fri, 8am -5pm

ISS International School is committed to safeguarding the well-being of our students and promoting the welfare of children and young people. We uphold high standards in our recruitment practices, with a strong focus on child protection and safety.