Job Summary
The Account Executive is responsible for maintaining accurate and timely accounting records for ship-owning entities, including Balance Sheet, Profit & Loss, liquidity accounting, and vessel-level accounting. The role works closely with outsourced Technical and Crewing Managers to ensure proper cost allocation, reconciliations, and financial controls over vessel operations.
Responsibilities
- Maintain full set of accounts for assigned ship-owning entities, ensuring accounting entries accurately reflect the nature of the ship-owning business and underlying transactions
- Allocate vendor invoices to the correct General Ledger (GL) accounts and cost centres to support precise financial reporting
- Manage accounts receivable and accounts payable processes to ensure timely cash collection and payments
- Prepare and distribute monthly Statements of Account to clients and stakeholders
- Analyse debtors’ ageing reports weekly and escalate issues to facilitate effective cash flow management
- Manage billing, invoicing, and collections processes to optimize revenue recognition
- Review and release invoices via DocuWare to maintain accurate documentation and compliance
- Perform liquidity and cash reconciliations to maintain accurate cash flow records
- Maintain cash book, bank reconciliations, and petty cash accounts to ensure financial accuracy
- Reconcile operational cash accounts to the master ledger to support financial integrity
- Liaise with outsourced Technical and Crewing Managers to coordinate financial information and resolve discrepancies
- Perform monthly reconciliations with Technical and Crewing Managers and resolve variances to ensure accurate vessel expense postings
- Ensure timely posting of vessel expenses to maintain up-to-date financial records
- Support month-end and year-end closing activities, including accruals and reconciliations, to facilitate accurate financial statements
- Prepare year-end audit schedules and respond to audit and management queries to support compliance and transparency
- Execute assigned accounting activities with professionalism and accuracy to uphold team standards
- Collaborate with colleagues to promote teamwork and support ad-hoc finance tasks as needed
Preferred competencies and qualifications
- Diploma or Degree in Accounting or Finance
- Experience in shipping or ship management